Food Supplier Management Platform
Food Trace is the food supplier management software UK food brands rely on to replace spreadsheets and email chains with one auditable system for supplier onboarding, document control, audits and compliance.
Trusted by Selfridges, Itsu, Fortnum & Mason, Harvey & Brockless and more
Trusted by the UK's leading brands
The reality of supplier management
Without dedicated food supplier management software, supplier data ends up scattered across spreadsheets, inboxes and shared drives. As a result, 73% of food businesses say supplier data is stored across multiple disconnected systems, so no one has the full picture when it matters.
In addition, 1 in 3 supplier audit failures are linked to missing or outdated documentation, turning a routine audit into a scramble. Meanwhile, 60% of quality managers spend more than a day per week on supplier admin time better spent on higher-value work.
of food businesses say supplier data is stored across multiple disconnected systems, so no one has the full picture when it matters
supplier audit failures are linked to missing or outdated documentation, turning a routine audit into a scramble
of quality managers spend more than a day per week on supplier admin time better spent on higher-value work
Based on industry research across UK food manufacturers and retailers.
That's why Food Trace centralises everything, so your team spends less time managing documents and more time managing risk.
Everything your team needs
Food Trace brings supplier onboarding, document control, audit management, allergen and spec management, corrective actions and compliance monitoring into a single food supplier management platform.
Approve and onboard suppliers digitally. Replace paper-based forms with a structured, auditable workflow from day one.
Learn more →Centralise certificates, specifications and compliance documents. Get instant alerts when documents are expired or missing.
Learn more →Schedule, conduct and track supplier audits end to end. Capture findings on-site and log corrective actions immediately.
Learn more →Manage product specs and allergen declarations with full traceability. Stay compliant with retailer and regulatory requirements
Learn more →Log non-conformances and track supplier resolutions in one place, instead of chasing responses over email chains.
Learn more →Stay ahead of BRCGS, SQF and retailer standards. Real-time dashboards surface compliance gaps before they become risks.
Learn more →Security & infrastructure
Food Trace is a fully hosted SaaS platform, so your supplier data, compliance documents and allergen records are protected, encrypted and always available. Food Trace runs on Microsoft Azure's enterprise cloud, with a dedicated SQL Server database, geo-redundant backups, per-client data isolation, and 24/7 Azure security operations protecting your data at all times.
Food Trace runs on Microsoft Azure's enterprise cloud a dedicated SQL Server database with geo-redundant backups, per-client data isolation, and 24/7 Azure security operations protecting your data at all times.
Dedicated SQL Server
Geo-redundant backups
Per-client data isolation
Azure DDoS protection
Every session is secured end-to-end with TLS. There is no unencrypted access to the platform all traffic between your browser and Food Trace is protected from login to logout.
Add a second layer of protection to every account. Food Trace supports 2FA via authenticator app or SMS keeping your data secure even if credentials are compromised.
Sign in with Microsoft, Google or Okta. SSO support means your team uses the identity provider you already have no separate passwords, fully aligned with your IT security policy.
Simple by design
Getting started with Food Trace food supplier management software is straightforward: we import your existing supplier data, configure your workflows, and your team is live within weeks, not months.
Invite suppliers to the platform. There, they complete their profile, upload documents and certifications all in one place, so there is no back-and-forth emails and no missing paperwork.
Avg.1 day to onboardSchedule audits, conduct assessments and log corrective actions. Meanwhile, document expiry alerts and real-time compliance monitoring keep your team ahead of issues, instead of reacting to them.
Full audit trail retainedYour dashboard surfaces risks and flags expiring documents, giving leadership the visibility they need before issues escalate into incidents, recalls or audit failures.
Live compliance dashboardReady to see it in action?
FAQs
It centralises supplier onboarding, document control, audit management, allergen and spec management, corrective actions and compliance monitoring in one platform, replacing spreadsheets and email chains with a single system of record.
Most suppliers are onboarded in around a day once they're invited to the platform, since the onboarding form, document upload and compliance sign-off are all handled digitally rather than by email.
Yes. Food Trace supports the standards food businesses are actually audited against — including BRCGS, SALSA and SQF with audit checklists, corrective action tracking and a full audit trail.
Yes. Supplier records, documents, audits and corrective actions all live in Food Trace instead of being spread across spreadsheets, inboxes and shared drives, so your team always has one current view of supplier compliance.
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Beyond core food supplier management software, Food Trace also offers supplier product management, customer relationship management and bespoke software development for food businesses with processes that off-the-shelf tools cannot handle.
End-to-end management of supplier product data, specs and approvals tailored to your business processes.
CRM solutions built around the specific workflows and relationships of food industry businesses.
Custom-built software solutions for food businesses with processes that off-the-shelf tools can't handle.
Get started today
Book a free demo of Food Trace, the food supplier management software built for UK food brands.
