Platform overview

One platform for every part of supplier management

Food Trace gives your quality and procurement teams complete visibility and control from supplier onboarding and approval through to audits, allergen compliance and corrective actions.

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Trusted by Selfridges, Itsu, Fortnum & Mason, Harvey & Brockless and more

2

d

Average time to onboard a new supplier

60

%

Less time on supplier admin

100

%

Document compliance rate

The reality of supplier management

Managing suppliers on spreadsheets isn't a strategy. It's a risk.

Food businesses are managing more suppliers than ever across more markets, more standards, and more scrutiny. The manual processes holding it all together are breaking down.

73%

of food businesses say supplier data is stored across multiple disconnected systems

1 in 3

supplier audit failures are linked to missing or outdated documentation

60%

of quality managers spend more than a day per week on supplier admin alone

Supplier onboarding

Invite suppliers and collect everything digitally

Send a branded onboarding invite directly from Food Trace. Suppliers complete their profile, upload certifications and sign off compliance requirements through a structured digital form no emails, no spreadsheets, no chasing.
  • Automated invite emails with your branding
  • Custom onboarding checklists per supplier type
  • Real-time progress tracking for your team
  • Suppliers upload certifications and sign off requirements digitally
  • Real-time progress tracking so your team always knows status
  • Full auditable workflow from invite to approval

Supplier onboarding

12 suppliers pending · 3 approved today
HB
Harvey & Brockless
Fine food distributor
Approved
FM
Fresh Meadows Ltd
Dairy supplier
In review
AG
Artisan Grains Co.
Dry goods supplier
Doc Pending
48
Active Suppliers
2d
Avg. onboard time
100%
Doc compliance

Approved supplier list

8 under review · 4 approved this week
HB
Harvey & Brockless
All documents verified · BRCGS Grade A
Approved
FM
Fresh Meadows Ltd
BRCGS cert under review
In review
AG
Artisan Grains Co.
Public liability insurance requested
Info requested
PL
Peak Larder Ltd
Failed food safety criteria
Rejected
94%
Approval rate
2d
Avg. review time
100%
Audit trail
Supplier approval

Approve suppliers with confidence, not guesswork

A structured, evidence-based approval process ensuring every supplier meets your food safety, compliance and quality standards before entering your supply chain.
  • Custom qualification criteria per supplier category
  • Supports BRCGS, SQF, SALSA and retailer codes of practice
  • Compliance gaps flagged before approval is granted
  • One-click approve, reject or request further information
  • Every decision timestamped, attributed and permanently retained
  • Instant supplier notification on approval outcome
Document control

Centralise every certificate and specification

One place for all supplier certificates, product specifications and compliance documents. Automatic expiry alerts mean nothing slips through the cracks between audits.
  • Supports BRCGS, SQF, SALSA, ISO 22000 and retailer certificates
  • Searchable by supplier, document type or expiry date
  • Full version history retained for every document
  • Configurable alert lead times per document category
  • Automatic supplier notification to upload renewed documents
  • Dashboard view of all upcoming expirations across your supply base

Document library

48 active documents · 2 expiring soon
HB
Harvey & Brockless - BRCGS Certificate
Expires 14 Mar 2026
Valid
FM
Fresh Meadows Ltd - Public Liability Insurance
Expires 01 Nov 2025
Expiring soon
AG
Artisan Grains Co. - Allergen Declaration
Updated 02 Jan 2025
Valid
PL
Peak Larder Ltd- Food Safety Policy
Expired 30 Jun 2024
Expired
48
Active docs
2
Expiring soon
100%
Centralised

Audit management

3 scheduled · 1 overdue
HB
Harvey & Brockless - Annual audit
Scheduled 12 May · J. Smith
Scheduled
FM
Fresh Meadows Ltd - Site visit
In progress · On-site today
In progress
AG
Artisan Grains Co. - Desk review
Completed 03 Jan 2025 · Passed
Passed
PL
Peak Larder Ltd- Unannounced
Was due 1 May · Unassigned
Overdue
12
This month
3
Scheduled
1
Overdue
Audit management

Run supplier audits that actually stick

A structured end-to-end audit process from scheduling and on-site assessment through to corrective action tracking and resolution. Every finding is logged, every action tracked.
  • Configurable audit checklists per audit type and supplier category
  • Supports site visits, desk reviews and unannounced assessments
  • Photo and note capture during on-site assessments
  • Corrective action requests issued instantly from audit findings
  • Suppliers upload resolution evidence directly in the platform
  • Full CAR history retained for every supplier across all audits
Allergen & spec management

Manage allergens and specifications with full traceability

Manage product specifications and allergen declarations across your entire supplier portfolio. Stay compliant with retailer and regulatory requirements at all times.
  • Full version history retained for every supplier spec
  • Instant alerts when suppliers submit updated specifications
  • Review and approve spec changes before they go live
  • Covers all 14 major allergens under UK food law
  • Automatic alerts on allergen status changes
  • Annual resubmission prompts to keep declarations current
Allergen matrix — Ham & Brie Roll
Gluten
Milk
Egg
Fish
Soya
Nuts
Peanuts
Sesame
Mustard
Celery
Sulphites
Molluscs
Lupin
Crustacean
Contains
May contain
Not present

Corrective action tracker

5 open CARs · 2 overdue
HB
Harvey & Brockless - Labelling non-conformance
Issued 08 Jan · Evidence submitted
Under review
FM
Fresh Meadows Ltd - HACCP gap
Issued 15 Dec · 14 days overdue
Overdue
AG
Artisan Grains Co. - Oat Flour Spec
Issued 02 Jan · Closed 14 Jan
Closed
PL
Peak Larder Ltd- Mixed Nuts Allergen Dec.
Issued 10 Jan · Response pending
Pending response
5
Open CARs
3x
Faster closure
100%
Trail retained
Corrective actions

Log non-conformances and track resolutions

Log corrective actions the moment issues are found and track supplier resolutions from start to close. No more chasing responses over email chains.
  • Log non-conformances directly from audit findings or incidents
  • Instant CAR notification to the supplier with deadline set
  • Categorise by severity minor, major or critical finding
  • Suppliers upload resolution evidence directly in the platform
  • Overdue CARs flagged automatically on your dashboard
  • Complete CAR history retained permanently per supplier
Compliance monitoring

Stay ahead of compliance gaps in real time

Real-time dashboards surface BRCGS, SQF and retailer compliance gaps before they become risks. Never be caught off-guard in an audit again.
  • RAG status across all suppliers updated in real time
  • Surfaces expired docs, overdue CARs and lapsed certifications
  • Filter by supplier, category, risk level or compliance area
  • Full audit trail covering documents, audits and CARs
  • Risk-rated supplier ranking by compliance score
  • Satisfies BRCGS, SQF, retailer and FSA evidence requirements

Compliance dashboard

48 suppliers · 3 actions required
HB
Harvey & Brockless - Full compliance
All documents current · No open CARs
Compliant
FM
Fresh Meadows Ltd - Action required
Insurance expiring in 14 days
Action required
AG
Artisan Grains Co. - Action required
1 overdue CAR · Audit due Q1
Action required
PL
Peak Larder Ltd- Non-compliant
Issued 10 Jan · Response pending
Non-compliant
44
Compliant
3
Action needed
1
Non-compliant

NPD pipeline

6 new lines in progress
HB
Harvey & Brockless - Sourdough Rye Loaf
Spec submitted · Under technical review
In review
FM
Fresh Meadows Ltd - Smoked Salmon Pâté
Awaiting allergen declaration
Info requested
AG
Artisan Grains Co. - Oat Granola Bar
Spec approved · Live on system
Approved
PL
Peak Larder Ltd- Truffle Hummus
New line created · Spec not started
Pending
50k
Approved specs
2wk
Avg time to live
100%
Audit trail
New product development

Manage new product development end to end

Track every product from concept to launch. Manage supplier sign-offs, spec approvals, allergen declarations and nutritional data all within a single structured workflow.
  • In-house team creates new line with basic product details
  • Supplier receives instant notification to begin spec completion
  • Supplier must be approved before any live product specifications can be created
  • Approve spec or request amendments with structured comments
  • Full revision history retained for every product specification
  • Approved specs immediately available for reporting and compliance
Recipe builder

Build and manage recipes with full traceability

Create recipes using approved supplier ingredients. Allergen declarations, costings and nutritional values calculate automatically as you build.
  • Percentages recalculate on every quantity change
  • Ingredients list generated in descending order
  • Country of origin tracked per ingredient
  • All 14 EU/UK allergens tracked automatically
  • May contain and cross-contamination flags
  • Allergen matrix export ready for buyers
Recipe Builder — Ham & Brie Roll
Recipe
Nutrition
Ingredients:   Bread rolls, white, crusty (40%) (GLUTEN), Ham (30%), Cheese, Brie (30%) (MILK)
Total quantity:  8g
Total percentage: :  100%
Ingredient
Qty (g)
%
Allergens
Bread rolls, white, crusty
5.00
40%
Cereals / GLUTEN
Ham
2.00
30%
None
Cheese, Brie (rind removed)
1.00
30%
Cereals / GLUTEN

Nutrition summary — Beef Wellington

Per 100g normalised · 7 ingredients
Energy
Per 100g
864 kJ / 206 kcal
Protein
Per 100g
18.4g
Carbohydrate
of which sugars 0.8g
9.2g
Fat
of which saturates 4.1g
11.6 g
50k+
UK foods
M&W
Database
1-click
CSV export
Nutrition calculator

Generate accurate nutritional data for labelling

Food Trace calculates nutritional information per 100g and per serving for every product across your supplier base using data from McCance & Widdowson's Composition of Foods. Support front-of-pack labelling, calorie labelling compliance and allergen reporting without manual spreadsheets.
  • Full macro and micronutrient breakdown per 100g and per serving
  • Energy in both kJ and kcal compliant with UK labelling regulations
  • Powered by McCance & Widdowson's Composition of Foods database
  • One-click CSV export of full nutritional summary
  • Supports calorie labelling compliance for out-of-home food businesses
  • Retailer and foodservice portal-ready nutritional data formats
Supplier audit app

Conduct supplier audits on-site from your phone

The Food Trace Supplier Audit App lets your team carry out full supplier audits on mobile logging findings, photos and corrective actions in real time, even offline.
  • Pass / Fail / Flag / N/A per checklist question
  • Photo evidence from camera or library per item
  • Critical item flagging with automatic escalation
  • Traffic-light scores: Critical / In Progress / Passed
  • Results in dashboard the moment audit is submitted
  • Works fully offline auto-syncs when back online
Get started today

Ready to take control of your supplier management?

Book a free 30 minute demo. We'll walk you through Food Trace using your own supplier scenarios no slides, no pressure.
Book a Free Demo
View Industries
sales@traceallglobal.com
0333 2020311
Paisley, Scotland, UK
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Platform

Supplier onboarding Document control Audit management Allergen & specs Corrective actions Compliance monitoring Corporate Social Responsibility Recipe Builder Supplier Audit App Nutrition Calculator

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