Supplier onboarding

Onboard suppliers in
days, not weeks

Replace paper forms, email chains and spreadsheet chasing with a single structured workflow. Food Trace gets your suppliers approved, documented and audit-ready from day one.

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Trusted by Selfridges, Itsu, Fortnum & Mason, Harvey & Brockless and more

Supplier onboarding

12 suppliers pending · 3 approved today

Harvey & Brockless

Fine food distributor

Approved

Fresh Meadows Ltd

Dairy supplier

In review

Artisan Grains Co.

Dry goods supplier

Doc Pending

Active Suppliers

Avg. onboard time

100%

Doc compliance

How it works

A structured process from invite to approval

Food Trace handles every step so your team spends less time chasing suppliers and more time managing risk.

Step 1 — Invite

Invite suppliers and collect everything digitally

Send a branded onboarding invite directly from Food Trace. Suppliers complete their profile, upload certifications and sign off compliance requirements through a structured digital form no emails, no spreadsheets, no chasing.

Automated invite emails with your branding
Custom onboarding checklists per supplier type
Real-time progress tracking for your team

Step 2 — Review & approve

Invite suppliers and collect everything digitally

Replace paper forms, email chains and spreadsheet chasing with a single structured workflow. Food Trace gets your suppliers approved, documented and audit-ready from day one.

Suppliers upload certifications and sign off requirements digitally
Real-time progress tracking so your team always knows status
Full auditable workflow from invite to approval

The results

What Food Trace delivers for your
team

2 Average onboarding time

From invite sent to supplier approved
Food Trace customers onboard new suppliers in an average of two working days.

100 Document compliance

Automatic expiry alerts mean no certificates
slip through the cracks every supplier stays compliant between audits.

60 Less time on admin

Quality managers report spending significantly less time on
supplier admin after switching to Food Trace freeing them for higher value work.

Explore the platform

Related platform features

Document control

Centralise certificates, specifications and compliance documents. Get instant alerts when docs are expired or missing.

Audit management

Schedule, conduct and track supplier audits end to end. Capture findings on-site and log corrective actions immediately.

Compliance monitoring

Stay ahead of BRCGS, SQF and retailer standards. Real-time dashboards surface compliance gaps before they become risks.

Get started today

Ready to take control of your supplier onboarding?

Book a free 30 minute demo. We'll walk you through Food Trace using your own supplier scenarios no slides, no pressure.

Book a Free Demo

View all features

Onboard suppliers in
days, not weeks

Supplier onboarding

A structured process from invite to approval

Invite suppliers and collect everything digitally

Invite suppliers and collect everything digitally

What Food Trace delivers for your
team

2

Average onboarding time

From invite sent to supplier approved
Food Trace customers onboard new suppliers in an average of two working days.

100

Document compliance

Automatic expiry alerts mean no certificates
slip through the cracks every supplier stays compliant between audits.

60

Less time on admin

Quality managers report spending significantly less time on
supplier admin after switching to Food Trace freeing them for higher value work.

Related platform features

Document control

Centralise certificates, specifications and compliance documents. Get instant alerts when docs are expired or missing.

Audit management

Schedule, conduct and track supplier audits end to end. Capture findings on-site and log corrective actions immediately.

Compliance monitoring

Stay ahead of BRCGS, SQF and retailer standards. Real-time dashboards surface compliance gaps before they become risks.

Ready to take control of your supplier onboarding?

Platform

company

Industries

Onboard suppliers in days, not weeks

Supplier onboarding

A structured process from invite to approval

Invite suppliers and collect everything digitally

Invite suppliers and collect everything digitally

What Food Trace delivers for your team

2

Average onboarding time

From invite sent to supplier approved Food Trace customers onboard new suppliers in an average of two working days.

100

Document compliance

Automatic expiry alerts mean no certificates slip through the cracks every supplier stays compliant between audits.

60

Less time on admin

Quality managers report spending significantly less time on supplier admin after switching to Food Trace freeing them for higher value work.

Related platform features

Document control

Centralise certificates, specifications and compliance documents. Get instant alerts when docs are expired or missing.

Audit management

Schedule, conduct and track supplier audits end to end. Capture findings on-site and log corrective actions immediately.

Compliance monitoring

Stay ahead of BRCGS, SQF and retailer standards. Real-time dashboards surface compliance gaps before they become risks.

Ready to take control of your supplier onboarding?

Platform

company

Industries

Onboard suppliers in
days, not weeks

What Food Trace delivers for your
team

From invite sent to supplier approved
Food Trace customers onboard new suppliers in an average of two working days.

Automatic expiry alerts mean no certificates
slip through the cracks every supplier stays compliant between audits.

Quality managers report spending significantly less time on
supplier admin after switching to Food Trace freeing them for higher value work.