Supplier approval
Food Trace is supplier approval software that gives your quality and technical teams a structured, evidence-based approval process — ensuring every supplier on your approved supplier list meets your food safety, compliance and quality standards before they ever enter your supply chain.
How Food Trace works
Food Trace replaces inconsistent manual supplier vetting with a structured digital approval workflow aligned to BRCGS, SQF, SALSA and retailer supplier requirements.
Set your own approval criteria per supplier category BRCGS grade, food safety certifications, public liability insurance, allergen controls and more. Food Trace scores each supplier against your standards and flags any gaps in documentation before approval is granted eliminating the risk of an unapproved or under-qualified
supplier entering your supply chain.
Every supplier approval decision is made inside Food Trace. Approve, reject or request further documentation with a single action. All decisions are timestamped, attributed to the reviewer and permanently retained — giving you a complete, searchable supplier approval history that satisfies BRCGS, retailer and FSA audit requirements without any manual filing.
When suppliers understand exactly
what's required upfront, the vast majority
pass first time reducing back-and-forth
for your quality team and speeding
up time to trade.
With all supplier documents centralised
and approval criteria pre-configured,
your team can complete a full supplier
qualification review in an average of two
working days.
Every approval, rejection and information
request is permanently logged in
FoodTrace so you're always ready to
demonstrate supplier due diligence to
BRCGS, retail and FSA auditors.
* Based on Food Trace customer data.
FAQs
You can set your own approval criteria per supplier category, including BRCGS grade, SQF, SALSA, food safety certifications, public liability insurance and allergen controls.
Food Trace customers complete a full supplier qualification review in an average of two working days, with all documents centralised and approval criteria pre-configured.
Yes. Every approval, rejection and information request is timestamped, attributed to the reviewer and permanently retained, giving you a complete, searchable approval history for BRCGS, retailer and FSA audits.
Food Trace flags compliance gaps before approval is granted, so you can reject the supplier or request further documentation directly within the platform eliminating the risk of an under-qualified supplier entering your supply chain.
Explore the platform
Collect supplier information, certifications and compliance documents before the approval process begins.
Learn more →
Centralise BRCGS certificates, insurance
documents and compliance declarations with automatic expiry alerts.
Schedule and conduct supplier audits, log
corrective actions and maintain a full audit
trail end to end.
Get started today
Book a free demo of Food Trace, the food supplier management software built for UK food brands.