Allergen & spec management

Manage allergen
declarations and supplier specs with full traceability

Food Trace is allergen spec management software that gives your technical team a centralised system for managing supplier product specifications and allergen declarations with version control, change alerts and full traceability to satisfy UK allergen labelling law, retailer codes of practice and BRCGS requirements.

Trusted by Selfridges, Itsu, Fortnum & Mason, Harvey & Brockless and more

Allergen & spec library

34 active specs · 1 change alert
Ingredients:  Bread rolls, white, crusty (40%) (GLUTEN), Ham (30%), Cheese, Brie (30%) (MILK)
34
Active specs
1
Change alerts
100%
Version controlled

How Food Trace works

How our allergen spec management software works

Food Trace replaces emailed spec sheets and manual allergen matrices with a
live, version-controlled system that keeps your technical team ahead of recipe
changes and labelling risks.

Manage specs

Centralise all supplier product specifications with version control

Every supplier product specification is stored, versioned and accessible in Food Trace. When a supplier updates a recipe or formulation, they submit the new spec through the platform your technical team receives an immediate alert, reviews the change and either accepts or flags the update for further investigation. No more outdated spec sheets buried in email inboxes.

  • Full version history retained for every supplier spec
  • Instant alerts when suppliers submit updated specifications
  • Review and approve spec changes before they go live
Allergen spec management software showing supplier product specification version history
Allergen control

Track allergen declarations across every supplier and product

Food Trace maintains a live allergen record for every supplier product covering all 14 major allergens required under UK food labelling law. When a supplier changes their allergen status, your team is alerted immediately. Annual resubmission prompts ensure declarations are always current reducing the risk of an undeclared allergen reaching consumers or failing a retailer audit.

  • Covers all 14 major allergens under UK food law
  • Automatic alerts on allergen status changes
  • Annual resubmission prompts to keep declarations current
Allergen spec management software tracking allergen declarations by supplier

The results

What allergen and spec control
delivers for your team

100

%

Allergen traceability

Every allergen declaration is version
controlled and retained in Food Trace
giving your team complete traceability
across every supplier product for any
audit or incident investigation.

0

*

Undetected recipe changes

Instant alerts on supplier spec changes
mean your technical team is notified the
moment a formulation or allergen status
changes before it becomes a labelling
or safety risk.

72

hr

Average change review time

With spec changes submitted and
reviewed in the platform, Food Trace
customers complete allergen and spec
reviews significantly faster than with
email-based processes.

* Based on Food Trace customer data.

Explore the platform

Related platform features

Supplier document control

Centralise BRCGS certificates, insurance
documents and compliance declarations with automatic expiry alerts.

Learn more →

Supplier onboarding and approval

Build a fully verified approved supplier list with an evidence-based qualification and approval process.

Learn more →

Compliance monitoring against BRCGS and SQF

Real-time dashboards surface allergen and spec compliance gaps across your entire supplier base.

Learn more →

FAQs

Allergen & spec management software FAQs

What allergens does Food Trace track?

Food Trace maintains a live allergen record for every supplier product, covering all 14 major allergens required under UK food labelling law, with automatic alerts whenever a supplier's allergen status changes.

How are supplier spec changes reviewed?

When a supplier submits an updated specification, your technical team receives an immediate alert, reviews the change and either accepts or flags it for further investigation before it goes live.

Is there a full audit trail for allergen declarations?

Yes. Every allergen declaration is version-controlled and retained in Food Trace, giving your team complete traceability across every supplier product for any audit or incident investigation.

How often are allergen declarations reviewed?

Food Trace sends annual resubmission prompts to suppliers, ensuring declarations are always current and reducing the risk of an undeclared allergen reaching consumers or failing a retailer audit.

Get started today

Ready to take control of your allergen and spec management?

Book a free demo of Food Trace, the food supplier management software built for UK food brands.